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Finance Administrator

Department Function:

The team deliver the following key functions:

 

· Shopping Centre performance analysis and reporting

· Finance administration and management accounting

· Overall administration for the management team

 

This team is responsible for financial planning, management and reporting ensuring that all operational expenditure is delivered within budget.

 

Key Responsibilities:

 

  • Assist in the control and monitoring of expenditure and income.

  • Co-ordinate with budget holders on any changes, updates or financial information which will affect the processing of invoices or their budgets.

  • Reconciling of financial records from external parties with centre systems.

  • Record and monitor the movements of invoices and process for payment within agreed deadlines.

  • Ensure invoices and other documents are sent to other external parties within agreed time limits.

  • Ensure all costs processed are authorised by an appropriate person and accurately coded.

  • File and archive invoices and supplier financial information, ensuring that the filing system is logical and auditable.

  • Ensure local electronic financial information is kept up to date.

  • Assist with end of year audits by providing all necessary support for the Auditor and any other interested party as directed by the Accounts and Administration Manager.

  • Bank all money, as directed by the Accounts and Administration Manager, following the cash handling procedure.

  • Assist with cash handling audits as requested.

  • Monitor the petty cash movements by recording all transactions and on a regular basis, reconcile.

  • Assist with accounting for car park income and reconciliation of bank statements.

  • Analysis and production of budget reports to feedback to Management team on a regular basis, as well as providing other financial reports e.g. Quarterly reports, as and when required.

  • Assist the Accounts and Administration Manager in monitoring financial expenditure on all relevant budgets in line with the Business Plan.

  • Provide administration support to the senior management team.

  • Responsible for key areas of management reporting under the direction of the Accounts and Administration Manager.

  • Undertake any general administration duties such as minutes of meetings, faxing, photocopying, filing and typing.

 

Additional Responsibilities:

 

  • Attend any training and development courses as necessary.

  • Adhere to all company policies and procedures.

  • Undertake any other reasonable duties as required to meet the needs of the business.

     

    Person Specification:

       

Minimum:

  • Educated to GCSE standard or equivalent
  • Confident with MS Office
  • Advanced MS Excel skills
  • Experience of accounting software
  • Able to demonstrate good administration skills
  • Good analytical and numeracy skills
  • Good communicator at all levels

Desirable:

  • Previous experience of working in a similar background
  • Experience and knowledge of Horizon
  • Experience of cash handling
  • AAT or other finance qualification

             

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                         

 

 

How To Apply

To apply for this role please send your CV stating your salary expectations, benefits and notice period to recruitment@hammerson.com

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